Where heritage meets innovation, and every product tells a story of African excellence

ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT JOB OPPORTUNITY

 Location: Nairobi, Kenya

HACO Industries is an African FMCG company, proudly rooted in Kenya and growing across the continent. We develop, manufacture and distribute trusted beauty, personal care and home care brands designed for African consumers and everyday life. Our portfolio includes MIADI, AMARA, SO-SOFT, SPARKLE, ACE, HACO Pegs and HACO Rulers, reaching consumers across Eastern Africa, COMESA and West Africa, with an expanding footprint across the wider African continent.

For us, quality goes beyond our products — it defines how we work. Through innovation, empowered people and responsible growth, we are building brands that enrich everyday lives and contribute to Africa’s progress.

Our ambition, to become Africa’s trusted brand of choice in beauty and wellness by 2030.

 

Role Summary

Reporting to the Executive Assistant, the Administrative Assistant provides comprehensive administrative and operational support to the Managing Director’s Office. The role ensures the efficient coordination of executive schedules, cross-functional priorities and stakeholder engagements, while serving as a professional point of contact for the Executive Committee (EXCO), senior leadership and client-facing teams.

The position requires a proactive, highly organized and detail-oriented professional who can anticipate needs, manage competing demands and deliver timely, high-quality support in a fast-paced environment. By coordinating information, activities and follow-up actions effectively, the role enables senior leaders to remain focused on strategic priorities and enhances the overall effectiveness of the executive office.

 

Key Responsibilities

  • Provide high-level administrative, logistical and strategic support to the Managing Director’s Office.
  • Manage executive schedules, meetings, travel, official engagements and priority deliverables.
  • Coordinate Board and leadership activities, correspondence, records and action tracking.
  • Prepare briefings, reports, presentations and other decision-support materials.
  • Serve as a key liaison with senior management, government representatives, development partners and other stakeholders.
  • Oversee selected cross-functional initiatives and ensure timely follow-through on agreed actions.
  • Monitor organizational developments and emerging risks, escalating priority matters appropriately.
  • Maintain the highest standards of professionalism, discretion, confidentiality, accuracy and protocol.
  • Leverage technology and AI-enabled tools to improve executive-office efficiency and service delivery.
  • Provide seamless executive support by assuming the Executive Assistant’s responsibilities during her absence.

 

Qualifications and Experience

  • Bachelor’s degree in business administration or a related discipline, with a minimum of Upper Second-Class Honours or an equivalent qualification.
  • At least three years’ executive support experience, including coordination of C-suite engagements, Board or governance matters, senior stakeholders and confidential communications.
  • Advanced proficiency in Microsoft Office, Excel, dashboards, data analysis and reporting, with the ability to leverage technology and AI-enabled tools to improve executive-office efficiency.
  • Excellent communication, organisation, planning and prioritisation skills, with a proactive, solutions-oriented approach and the ability to anticipate stakeholder needs.
  • Ability to work independently, exercise sound judgement and remain accountable in a fast-paced environment.
  • Demonstrated executive presence, professionalism and confidence when engaging senior leaders and key stakeholders.
  • Proficiency in French is an added advantage.

 

How to Apply

 Interested applicants to fill the pre-application form HACO Recruitment & Selection Tool_ Administrative Assistant – Fill out form and forward copies of their application letters, academic and professional certificates, testimonials, up-to-date curriculum vitae to jobs@haco.co.ke  to be received not later than 28th September 2026.

Haco Industries Ltd is an equal opportunity employer committed to fostering a diverse and inclusive workplace.

Please note that only shortlisted candidates will be contacted for the next stage of the selection process.